Time tracking
Submitting the current state, reviewing times, approving them or giving them back with a reason — and what goes to the ERP.
Everyone clocks their own time under My work → Time tracking. What is finished, they submit; whoever may Review times reviews it — for all projects of the account in one place.
Submitting the current state
1 Submit hands in every finished open entry at once. A running clock stays with you.
1 Submitted days read Submitted. They are archived for you: you see them but no longer change them.
Reviewing times
Everyone with the permission Review times sees the tab Review. The owner and the admins have it; you give it to other groups under Groups & permissions.
One block per submission: who, when, how many hours. 1 Approve approves the whole submission. 2 Give back sends a single entry back.
1 Giving back, you write a reason — the person sees it at their entry.
An entry given back
1 The reason stands at the entry. It is open again: correct it and submit it anew.
What happens when …
| When … | then … |
|---|---|
| you submit the current state | every finished open entry goes to review at once; a running clock stays open. Whoever may Review times gets Times submitted. |
| an entry is submitted or approved | nobody changes or deletes it any more — not even whoever may Manage the team's hours. |
| an entry is given back | it is open again, with the reason. You get Time given back and submit it anew once corrected. |
| a submission is approved | its times are final; you get Times approved. |
| the ERP collects times | it gets approved times only. |
| someone without Review times wants to open the review | they do not see the tab, and the server refuses. |
| you are offline | you keep clocking; submitting and reviewing need a connection. |