Signing

Release a contract for signature, sign it in the app or via a link, countersign — and what applies afterwards.

Signing takes three steps: you release the contract, the party signs, the production countersigns. Electronically, each person confirms their signature with a code they receive by e-mail — no outside service is needed for that.

Releasing for signature

At the top of the draft is Release for signature (see Creating a contract). The release freezes the current version and sends it to all parties. From then on the contract is Out for signature; it can only be changed again via Withdraw signature.

Signing as a party

What you are to sign is listed under My work → Sign — and in your notifications. 1 Sign.

The window shows the whole contract with all its clauses. Read it to the end — only then can it be signed.

1 Send code sends you a confirmation code by e-mail; enter it. 2 Sign in the field with your finger, a pen or the mouse. Tick the two boxes below. 3 Sign.

Whoever has no access to the app gets an e-mail with a link and signs there in the same way — with name, code and signature.

If a party belongs to another account, they find the contract in their own account under My work → Sign and sign it there. They do not need to switch into your account for that.

Countersigning

If someone is responsible for the production, that person signs after the party. They also find the contract under Sign, or directly at the contract: 1 Sign.

Signed

After the last signature the contract is Signed. The PDF carries all signatures and an evidence log; the checksum next to it shows that the file is unchanged.

From then on:

  • The fee is in the budget as binding.
  • The contract is evidence: it can no longer be changed, deleted or given further attachments. Downloading it and sending it by e-mail still work.
  • With a Proof of participation, the position then appears as confirmed in the person's public profile.

Declining, withdrawing, paper

Declineby the party
The contract goes to Under negotiation. You change it, and the new version goes out for signature again — the old one stays visible as an earlier version.
Withdraw signatureby you
Withdraws the released version: open requests close, links to sign become invalid, and whoever was invited via a link gets an e-mail with your reason. Afterwards the contract can be changed again.
Remindper party
Sends a reminder to a party that has not signed yet.
Paperwritten form
If the contract requires the written form, the PDF goes out to be printed. You then upload the signed original as a scan.

What happens if …

If …then …
the code does not arrivesend it again after a short while; it only applies to this one signature.
a party is a minortheir legal guardians sign, not they themselves.
the term endsthe contract is Expired; it keeps counting in the budget as signed. ModiFax reminds you beforehand.
someone wants to change the contract afterwardsthat is not possible: first Withdraw signature, then change it, then release it again.
Creating a contract
Create a contract blank, from a template or from an earlier project — party, terms, signature and clauses.
Templates & standard signatures
Create contract templates with clauses once and use them in every project — and documents everyone on the team receives automatically.